Solutions · Cards and documents
Check the card once. Keep it for next time.
Ask for a certification, licence, medical clearance or any detail you need. Guests add it when they book, it’s kept on their record, and anyone missing something is flagged.
The problem
What goes wrong today
- Asking every returning guest for the same card, every time.
- Photos of certification cards lost in someone’s inbox.
- Finding out at the boat that a diver isn’t qualified for the trip.
- Medical forms and licences kept in a drawer.
How BookingPOS fixes it
Step by step
- Choose what you need to know
Set up your own fields: a certification with levels and expiry, a size, a number, a date, a photo or PDF.
- Make an activity need it
For example, “Advanced or higher, not expired” for a deep dive. Options can add their own on top.
- Guests add it when they book
Online or from their booking link, with a photo of the card or the PDF. Returning guests have it filled in for them.
- Anyone short is flagged
The booking says what’s missing. Staff are warned at the till, agents can’t book until it’s met, and check-in shows who to look at.
- Kept on the customer
Card photos and documents stay on their record, marked checked by staff, ready for their next visit.
What it looks like
The result
The right people on the right trips, with the paperwork done.
- Asked once, remembered for next time
- Problems found before the day, not on the boat
- Photos and PDFs stored privately
- Shown on the manifest for the crew
See it with your own trips
A 30-minute call on your activities and your busiest day. We’ll show you this, start to finish.
